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Bylaws

Amended And Restated By-Laws Of
Chapter 838 Experimental Aircraft Association

Article I: Identity Of Corporation

Section 1.0. Association

These by-laws are the by-laws of “Chapter 838 of the Experimental Aircraft Association, Inc.”, a not-for-profit and non-stock corporation organized under the laws of the State of Wisconsin. Such corporation is hereinafter referred to as the “Chapter”. (Amended December 17th, 2008 by the Board of Directors)

Section 1.1. Purpose.

The Chapter was established to:

1. Promote and encourage the sport and hobby of recreational aviation. (Amended December 17th, 2008 by the Board of Directors)
2. Cooperate with and assist governmental agencies in the development of programs relating to aviation activities.
3. Promote and encourage aviation safety in the design, construction and operation of all types of aircraft.
4. Encourage and engage in research for the improvement and better understanding of aviation and the science of aeronautics.
5. Foster, promote and engage in aviation education.
6. Promote and encourage grass roots efforts relating to aviation research and development.
7. Conduct such other activities or events consistent with the purpose of the Chapter and in conformance with the Chapter’s Articles of Incorporation, these by-laws, and the expressed desires of the Chapter’s Board of Directors and membership.

Section 1.2. Mailing Address and Office.

The office and mailing address of the Chapter shall be 3333 N. Green Bay Road, Racine, WI 53404. (Amended & Restated Articles of Incorporation, July 14th, 1988)

Article II: Members

Section 2.0. Members of the Chapter.

1. Any person who is of good moral character and a member of EAA International or its subgroups, his or her spouse and dependents are eligible for Chapter membership. (Amended December 17th, 2008 by the Board of Directors)
2. Any eligible person desiring to become a member must notify the Chapter in the prescribed manner, including payment of appropriate dues.

Classification of Membership:

1. Regular Membership (18 & over): Entitled to attend all Chapter functions with a guest, priority and special discounts on special activities and club merchandise, voting privileges, hold elected office, access to library and reference materials, receive Chapter newsletter, name tag, membership card and other charter recognition items.
2. Family Membership: Entitled to same benefits as Regular Membership for member, member’s spouse and dependents under age 18 living at home including full voting privileges for member’s spouse. Dependent children are not entitled to voting privileges or eligible to hold elected office.
3. Senior Membership (65 & over): Entitled to same benefits as Regular Membership.
4. Lifetime Membership: Lifetime member shall have paid predetermined advance dues and are entitled to Regular Membership privileges for the rest of his or her life and the life of the spouse. (Amended December 17th, 2008 by the Board of Directors)
5. Youth Membership (14 to 17): Entitled to same benefits as Regular Membership except: voting privileges and holding elected office or leadership position.
6. Honorary Membership: An Honorary Member shall be any person appointed by a majority of Board of Directors as such a member. He or she shall not be entitled to vote, nor shall he or she hold office in this Chapter. (Amended December 17th, 2008 by the Board of Directors)
7. Special Membership: A Special Member shall be any member or group of members approved by a majority vote of the Board of Directors as such members. Special Members shall be entitled to specific benefits determined on an individual basis by the Board of Directors. A copy of the Special Membership agreement is attached to these bylaws as Appendix A. (Amended December 17th, 2008 by the Board of Directors)

Section 2.1. Duration of Membership

1. Duration of membership shall be dependent upon continued fulfillment of those requirements which qualified the individual for original membership.
2. Duration of Honorary Membership shall be for one year following such appointment by the Board of Directors. Renewal of an Honorary Membership shall require action the same as for original selection.
3. Duration of Lifetime member is for the rest of his or her life and the life of the spouse. (Amended December 17th, 2008 by the Board of Directors)

Section 2.2. Suspension of Member Privileges

In the event a member fails to fully pay to the Chapter all monies due the Chapter on or before the date upon which such monies are due, or in the event a member otherwise fails to fulfill any other obligation or duty imposed by these by-laws, then all rights and privileges of the delinquent member with respect to the Chapter and his/her membership in the Chapter shall be automatically suspended and withdrawn unless and until such delinquency is fully paid and/or cured. Any such suspension of rights, however, shall not in any manner release the delinquent member from any financial obligations imposed under the terms of these by-laws, whether such financial obligations presently exist or are imposed in the future.

Section 2.3. Expulsion of Members

1. Any member deemed undesirable by acts or deeds, which are considered to jeopardize the Chapter may be expelled from membership at any published meeting by a two-thirds (2/3) popular vote of the members present at such meeting. A member who is the subject of a proposed expulsion may attend the meeting at which his or her expulsion is considered and make a statement or present other information which has a reasonable bearing on the matter. (Amended December 17th, 2008 by the Board of Directors)
2. Membership in the Chapter may be terminated for non-payment of Chapter dues at any time after the member falls 90 days behind in payment of said dues by a two-thirds (2/3) vote of the Board of Directors either in person or by proxy. The President shall be responsible for seeing to it that all Chapter property in the possession of the terminated member, such as the gate key and ID badge, are returned to the Chapter. Termination of the membership of any member shall not release said member from the obligation to pay all dues owing to the end of the period of membership. (Amended December 17th, 2008 by the Board of Directors)
3. A member may resign from the Chapter at any time upon notice in writing addressed to the Secretary. In such a case, said member is obligated to pay dues to date of resignation.

Article III: Voting Rights Of Members

Section 3.0. Eligibility to Vote.

A member who is qualified to vote shall be entitled and eligible to a single membership vote on any matter in which a vote of the membership is being taken only if such member has, at the time of the taking of the vote, fully paid all charges, costs, assessments, or any other financial obligations, of any nature whatsoever, imposed upon and due from such member by these by-laws. Additionally, no member shall be entitled to vote in any vote of the membership on any matter, which pertains to that particular member’s failure to comply, in any manner, with these by-laws. (Amended December 17th, 2008 by the Board of Directors)

Section 3.1. Proxies.

In any vote taken of the members of the Chapter, each member may vote in person or by proxy. All proxies shall be in writing and filed with the Secretary of the Chapter either prior to or at the time of the vote in question. The proxy may be in the form of an email if it is printed out and submitted to the Secretary. (Amended December 17th, 2008 by the Board of Directors)

Article IV: Meetings Of The Members

Section 4.0. Annual Meetings.

An annual meeting of the members shall be held each year on the 2nd Wednesday of October.

Section 4.1. Special Meetings.

Special meetings of the members shall be held when called by the President or the Board of Directors or upon written request of at least one-half (1/2) of the members. (Amended December 17th, 2008 by the Board of Directors)

Section 4.2. Notice of Meetings.

Written notice of each meeting of the members shall be given by, or at the direction of, the Secretary of the Chapter or by any person authorized to call the meeting, by mailing a copy of such notice, postage prepaid, at least 15 days before such meeting to each member entitled to vote thereat, addressed to the member’s address last appearing on the books of the Chapter, or supplied by such member of the Chapter for the purpose of notice. Such notice shall specify the place, day and hour of the meeting, and, in the case of a special meeting, the purpose of the meeting. When possible, this notice will also be published on the Chapter website. Electronic email may be substituted for written notice at the discretion of the Secretary. (Amended December 17th, 2008 by the Board of Directors)

Section 4.3. Quorum.

Members holding one-half (1/2) of the votes entitled and eligible to be cast, whether in person or by proxy, shall constitute a quorum at a meeting of the members. If such quorum shall not be present or represented at any meeting, the members entitled to vote thereat shall have the power to adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum as aforesaid shall be present or be represented. Exception — The members present including proxies will define a quorum at any regular Chapter meeting for voting on any matter for which:

1. A scheduled poll was announced at the previous scheduled meeting of the membership, and
2. Which poll was also announced in the monthly newsletter or by special mailing sent and received by the members prior to the meeting at which voting takes place. (Amended July 17th, 2002 by the Board of Directors)

Section 4.4. Majority Vote.

Unless otherwise specified in these by-laws, or the Articles of Incorporation, a majority of the votes entitled to be cast by the members present in person or by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted upon by the members.

Section 4.5. Vote by Mail.

At the discretion of the Board of Directors, any vote to be taken by the members may be conducted by mail. This shall include, but not be limited to, the election of Officers and directors of the Chapter. With regard to any such vote by mail:

1. Written ballots, along with an explanatory cover letter, shall be mailed to all members in the manner described in Section 4.2 of these by-laws;
2. An addressed return envelope shall be included with the written ballot to facilitate the return of the ballot;
3. A quorum shall be deemed to exist;
4. The explanatory letter and/or written ballot shall clearly indicate the deadline for the actual receipt by the Chapter of the completed written ballot for it to be counted.
5. Such deadline for receipt by the Chapter of the completed written ballot shall be at least fifteen (15) days but not more than thirty (30) days after the date of the mailing of the ballot to all members;
6. The written ballots actually received by the Chapter as of the voting deadline shall be counted to determine the vote on the matter in question.

Section 4.6. Meetings by Waiver of Consent.

Whenever notice is generally required, a written waiver by any member not receiving notice, whether signed before or after the time of the meeting, shall be deemed equivalent to the giving of such notice. When all of the members of the Chapter are present at any meeting, however notified or called, and shall sign a written consent to the holding of such meeting on the records thereof, they may transact any business at such meeting which is specified in the notice of consent and which could lawfully be transacted at any meeting of the members of the Chapter regularly called and notified. Action may also be taken without a meeting, as provided in the Wisconsin Statutes, by unanimous consent.

Section 4.7. Location of Meetings.

Meetings of the members of the Chapter shall be held in Racine County, Wisconsin, at such specific location(s) as may from time to time be designated in the written notice of each such meeting.

Article V: Powers And Duties Of Members

Section 5.0. Annual Election of Officers/Directors.

The members who are eligible to vote shall, at each Annual Meeting, elect the Officers and Directors of the Chapter. The candidates for each office receiving the highest number of votes shall be elected. In lieu of conducting such election of Officers/Directors at the Annual Meeting, such election of Officers/Directors may, at the discretion of the Board of Directors, be either conducted by mail pursuant to the provisions of Section 4.5 of these by-laws, or at the next regularly scheduled meeting of the membership. Any such election by mail shall be conducted in a time frame such that the new Officers/Directors to be elected shall be elected in time to take office at the time the terms of the existing Officers/Directors expire. (Amended July 17th, 2002 by the Board of Directors)

Section 5.1. Nomination Committee

A nomination committee to be appointed by the President may offer a slate of nominees for all Officers and Directors up for election.

The nomination and election process shall work as follows:

1. Before the August meeting the nomination committee nominates its slate of Officers;
2. In September nominations from the floor are made and accepted and nominations are closed;
3. Annual Meeting - elections are held.

The nomination committee shall be appointed by the President in advance of the second meeting before the annual meeting to allow the nomination committee ample time to construct a slate of Officers and Directors. The nominating committee will consist of members in good standing as set forth in Section 3.2.

Section 5.2. Special Election of Officers/Directors.

The members shall conduct a special election to elect new Officers/Directors at any time such a special meeting may be requested in writing by at least one-half (1/2) of the members. In the event such a special election is so requested, a Special Meeting as described in Section 4.1 of these by-laws shall be held as soon as the required notice provisions can be complied with for the purpose of conducting such special election. In the alternative, if the request for a special election so indicates and/or is desired by the existing Board of Directors, the special election of Officers/Directors shall be immediately conducted by mail by the Secretary of the Chapter pursuant to the provisions of Section 4.5 of these by-laws. The candidate for each office receiving the highest number of votes shall be elected, and all Officers/Directors elected at such special election shall then immediately take office, notwithstanding when the regular terms of the previously existing Officers/Directors were to expire. Such newly elected Officers/Directors shall hold office until the next election required under Section 4.0 of these by-laws is held, or until the next special election is held pursuant to this present Section.

Section 5.3. Review of Budget.

The members may, pursuant to and in accordance with the terms and provisions set forth by these by-laws, review and modify the proposed annual budget of the Chapter.

Section 5.4. Votes on Other Matters.

The members who are eligible to vote shall vote on such other matters as may from time to time be requested by the Board of Directors.

Section 5.5. Obligations of Members.

All members shall fully and timely comply with all duties and obligations as may from time to time be imposed upon them by:

1. The Articles of Incorporation of the Chapter; and/or
2. The by-laws of the Chapter; and/or
3. All resolutions, rules and regulations adopted by the Board of Directors and/or by the members of the Chapter.

If a member wishes to use the Chapter facilities to work on an aviation related project, he/she must comply with the policies set forth in Appendix B.

Section 5.6. Assessment Period.

1. Dues shall be paid by January 1 of each year for the period of January 1 through December 31. (Amended December 17th, 2008 by the Board of Directors)
2. Members joining at the time other than the established dues year will be assessed on a pro-rata basis for the remaining current year.

Section 5.7. Members Not Subject To Dues.

Honorary members shall not be subject to Chapter dues.

Article VI: Officers And Directors

Section 6.0. Officers of the Chapter.

The Chapter shall have the following Officers:

1. President
2. Vice-President
3. Secretary
4. Treasurer

Section 6.1. Executive Officers; Executive Committee.

1. The Executive Officers of this Chapter shall be a President, Vice-President, Secretary, and Treasurer.
2. Their term of office will be for two years. Elections to be held in odd numbered years for the Offices of President and Vice-President, even years for Secretary and Treasurer.
3. The President, Vice-President, Secretary and Treasurer shall be elected at the regularly scheduled October meeting and shall hold office for two years from date of installation. Installation of Officers will be at the December meeting following their election.
4. The Treasurer may be bonded in an amount determined by the Chapter. The bond premium shall be at the expense of the Chapter.
5. The immediate past President will also be considered a voting Board member. His/her term will be automatic for two years following his/her term as president.
6. The Board of Directors may utilize an Executive Committee if it deems it desirable to do so. The Executive Committee shall consist of the Executive Officers of the Chapter, plus the immediate past President, and such other members of the Chapter, if any, appointed to such committee by the Board of Directors.

Section 6.2. The President.

The President shall be the Chief Executive Officer of the Chapter and preside as Chair of the Board of Directors. He/she shall preside over all meetings of the Board of Directors and/or meetings of the members.

1. He/she may call any special meeting of the members of the Board of Directors and shall have, subject to the advice and control of the Directors, general charge of the business of the Chapter.
2. He/she shall execute with the Secretary all contracts and instruments which have first been approved by the Board of Directors.
3. In case of the absence or disability to the Treasurer, the President may execute checks for the expenditures authorized by the Board of Directors.
4. The President shall appoint the nomination committee defined in Section 5.1. (Amended December 17th, 2008 by the Board of Directors)

Section 6.3. The Vice-President.

1. The Vice-President shall be vested with all the powers and shall perform the duties of the President in case of absence, disability or inability for any reason of the President to perform the duties of his/her office. (Amended December 17th, 2008 by the Board of Directors)
2. The Vice-President shall also perform such duties connected with the operation of the Chapter as he may undertake at the suggestion of the President or the Directors.

Section 6.4. The Secretary.

The Secretary of the Chapter shall cause to be kept a complete record of all of the acts and affairs of the Chapter. The Secretary shall have the responsibility to take and publish minutes of all meetings of the members and the Board of Directors. He/she shall attend to the giving and serving of notices of all meetings of the members and Board of Directors and otherwise. He/she shall keep a proper membership book showing the name of each member of the Chapter, maintain the by-laws of the Chapter, and maintain such other books and papers as the Board of Directors may direct. He/she shall execute with the President, in the name of the Chapter, all contracts and instruments which have been first approved by the Board of Directors. (Amended December 17th, 2008 by the Board of Directors)

Section 6.5. The Treasurer.

The Treasurer of the Chapter shall receive and deposit in appropriate bank accounts all monies of the Chapter and shall disburse such funds as directed by resolution of the Board of Directors; shall sign all checks and promissory notes of the Chapter; keep proper books of account; cause an annual audit of the Chapter books to be made at the completion of each fiscal year; and shall prepare an annual budget and a statement of income and expenditures to be presented to the membership at its regular annual meeting, and deliver a copy of each to the members. (Amended December 17th, 2008 by the Board of Directors)

Section 6.6. General Duties.

The duties of the Officers of the Chapter shall be:

1. Such regular duties as usually pertain to each respective office, and
2. Such other duties as may be prescribed for an Officer in these by-laws, and
3. Such other duties as the Board of Directors may from time to time delegate to each Officer. The Board of Directors may delegate the duties of any Officer to any other Officer or other person designated by it for that purpose.

Section 6.7. Records Open to Inspection.

Upon reasonable advance notice and during reasonable hours, the Officers of the Chapter shall allow any member of the Chapter to inspect any documents, books or records of the Chapter.

Section 6.8. Directors of the Chapter.

Each Officer described in Section 6.0 of these by-laws shall be a Director of the Chapter, and all such Officers / Directors shall together constitute the Board of Directors of the Chapter.

Section 6.9. Election of Directors.

No more than eight (8) Directors, not including Officers described in Section 6.0 may be elected at any given time. A minimum of four (4) and maximum number of eight (8) Directors shall be allowed to serve at any given time. An executive committee, as defined in Section 6.1, will be formed and will advise as to the number of Directors 90 days in advance of any annual meeting. If the preceding number of Directors has been requested to be changed from the present number, it must be approved by a majority vote of members present at the August meeting. The executive committee will prescribe the number of Directors. (Amended December 17th, 2008 by the Board of Directors)

Section 6.10. Term of Office.

Each Officer/Director shall have a term of office for two (2) years, unless a special election is sooner held pursuant to Section 5.2 of these by-laws.

Section 6.11. Vacancies.

In the event of a vacancy of any Officer or Director position, such vacancy shall be filled by the Board of Directors by majority vote. Any such Officer/Director so appointed to fill a vacancy shall hold such office for the balance of the term of such office.

Section 6.12. No Compensation.

No Officer/Director shall receive compensation for any service he/she may render to the Chapter. An Officer/Director may be reimbursed by the Chapter, however, for any actual expenses incurred by the Officer/Director, provided that such reimbursement is reasonable, necessary and approved by the Board of Directors.

Section 6.13. Only Members Eligible.

Only members of the Chapter are eligible to be an Officer/Director of the Chapter.

Section 6.14. Dual Offices.

If special circumstances occur that prevent an Officer from performing his/her duties, the President has the authority to designate another Officer or other member to assume these duties on either a temporary or permanent basis. However, no Officer may hold more than two (2) offices concurrently.

Section 6.15. Proxies

In any vote taken by the Board of Directors, each member may vote in person or by proxy. All proxies shall be in writing and filed with the Secretary of the Chapter either prior to or at the time of the vote in question. The proxy may be in the form of an email if it is printed out and submitted to the Secretary. (Amended December 17th, 2008 by the Board of Directors)

Section 6.16. Regular Meetings.

The Board of Directors shall meet at such time, with such frequency and at such location as the Board of Directors may from time to time provide by resolution adopted by the Board. No prior notice shall be required for such regular meetings other than such resolution of the Board of Directors.

Section 6.17. Special Meetings.

Special meetings of the Board of Directors shall be held when called by the President of the Chapter or by at least two (2) Directors. Such a special meeting of the Board of Directors shall be held at such time, place, and location as may be specified in either a written notice or an oral notice of such meeting which shall be given to all Directors.

Section 6.18. Quorum and Votes Required.

A majority of the number of Directors shall constitute a quorum for the transaction of business. Every act or decision done or made by a majority of the Directors present at a duly held meeting at which a quorum is present shall be regarded as the act of the Board of Directors. Exception — A two-thirds (2/3) majority vote of the Board of Directors, cast in person or by proxy, is required to dispose of any asset worth more than $50,000. (Amended December 17th, 2008 by the Board of Directors)

Section 6.19. Powers of the Board.

The Board of Directors shall have full power and authority to:

1. Manage all of the affairs of the Chapter;
2. Exercise on behalf of the Chapter all of the power and authority of the Chapter;
3. Adopt and implement such resolutions, rules and/or regulations, as the Board may from time to time deem appropriate, regarding the rights, duties and responsibilities given to the Chapter under its Articles of Incorporation and/or these by-laws;
4. Adopt and implement the budget for the Chapter;
5. Impose, assess and/or levy such fees, charges, forfeitures, penalties and/or assessments upon the members and/or their real property as the Board may from time to time deem reasonably necessary for
   1. The implementation of the Chapter’s budget and/or
   2. The management of the affairs of the Chapter, and/or
   3. The enforcement of all obligations and duties imposed in these by-laws upon the members. This shall include, but not in any manner be limited to, the full power and authority granted to the Chapter in these by-laws.
6. Take any and all other action as may be allowed under the laws of the State of Wisconsin and these by-laws.
7. Rate of assessment of dues shall be determined by the Board of Directors.
8. Payment of dues shall be made to the Chapter Treasurer.

Section 6.20. Action by Written Unanimous Consent.

The Board of Directors my take any action without a meeting as provided by Section 181.0821 of the Wisconsin Statutes, by obtaining in writing the consent of all of the members of the Board of Directors to the action in question. Any action so approved shall have the same effect as though taken at a meeting of the Directors.

Article VII: Powers Of The Chapter

Section 7.0. Powers of the Chapter.

The Chapter shall have the full power and authority granted to it under the laws of the State of Wisconsin, provided that such power and authority is also in conformance and allowed by the Articles of Incorporation of the Chapter. This shall include, but not be limited to, the power and authority specified in Section 181.0301 of the Wisconsin Statutes, as from time to time be amended.

Article VIII: Miscellaneous Provisions

Section 8.0. Chapter to Have Seal.

The Chapter shall have a seal in circular form having within its circumference the words: “Chapter 838 of the Experimental Aircraft Association, Inc.”. The Secretary of the Chapter shall keep possession of the seal.

Section 8.1 Amendments to By-Laws.

As required by Section181.1021 of the Wisconsin Statutes, the Board of Directors shall adopt these amended by-laws of the Chapter. Thereafter, these by-laws may be amended in whole or in part by either:

1. A majority vote of the members at any Annual Meeting of the members, or at any Special Meeting of the members held for the express purpose; and/or
2. A majority vote of the Board of Directors at any meeting of the Board of Directors. No by-law adopted by the members, however, may be amended or repealed by the Board of Directors.

Section 8.2. Fiscal Year.

The fiscal year of the Chapter shall begin on the first day of January and end on the last day of December of every year, except that the first fiscal year shall begin on the date of incorporation.

Article IX: Assessments And Liens

Section 9.0. Reservation of Rights.

The terms and provisions contained in this present Article XI are in addition to any and all other rights, entitlements, power and authority of the Chapter, and shall not in any manner be deemed to limit or restrict any such other rights, entitlements, power, and authority.

Article X: Indemnification

Section 10.0 Persons Indemnified.

The Chapter shall, to the fullest extent allowed by the laws of the State of Wisconsin, indemnify and/or reimburse all costs and expenses incurred by the following persons while performing their duties and/or responsibilities on behalf of the Chapter and/or while, in any other manner, acting on behalf of the Chapter:

1. All current and past Officers and Directors of the Chapter.
2. The members of any other committee that may from time to time be created by the Board of Directors;
3. Any other person or party acting on behalf of the Chapter with the authorization of the Officers/Directors of the Chapter.

Section 10.1. Broad Scope of Indemnification.

The Chapter shall indemnify the persons specified in above Section 10.0, to the fullest extent allowed by the laws of the State of Wisconsin, for any and all costs and expenses, of any nature whatsoever, incurred as a result, whether directly or indirectly, of such persons performing their duties and/or responsibilities pursuant to these by-laws and/or any actual reasonable attorney’s fees incurred. It is the express intent that the indemnification provided herein shall be as full and complete as permissible under the law, and limited only by any specific limitations that may be expressly contained in the applicable laws of the State of Wisconsin. Additionally, it is the express intent to expand, to the fullest degree permissible under the laws of the State of Wisconsin, the nature, type and extent of indemnification provided for and allowed under Chapter 181 of the Wisconsin Statutes and/or any other laws of the State of Wisconsin.

Article XI: Dissolution

Section 11.0. Dissolution.

Should the Chapter become inactive or disband, all Chapter records, certificates of incorporation and charter are to be returned to EAA headquarters in Oshkosh, Wisconsin for safe keeping. The assets of the Chapter will be transferred to the Southeastern Wisconsin Aviation Foundation, Inc.

Appendix A

Special Chapter Membership Agreement Between Eaa Chapter 838 and Racine Commercial Airport Corporation

EAA Chapter 838 agrees to hold for individually named employees * and Directors of the Racine Commercial Airport Corporation an exclusive “Special Membership” category for the purpose of fostering goodwill and maintaining a mutual working relationship between the members and the employees of the two organizations.

Such members shall be named by the Airport Manager and a roster of such individuals shall be provided the Chapter Secretary. Each named Special Member shall be entitled to attend regular Chapter meetings and activities and may serve as a member on a committee or committees that plan and implement such meetings and activities. Special programs and activities that are limited to a specific number of participants are available to Special Members after first being offered to Regular Members and when there is space available. Such members shall be entitled to receive any discount offered Regular Members for Chapter merchandise, special programs or activities, shall receive a Chapter membership card, the monthly Chapter newsletter, “CONTACT”, a Chapter nametag and patch.

Special Members shall not be entitled to voting privileges, nor shall they hold elected office in this organization, nor shall they be listed on the regular Chapter membership roster.

The Airport Manager shall act as the representative for all such Special Members and as such must maintain a Regular Membership in both EAA International and this Chapter separate and in addition to the Special Membership for his employees as a condition of this agreement.

The fee for this Special Membership shall be $200 per year and the number of employees and Directors shall not exceed twenty individuals.

The terms of this agreement shall be reviewed annually at a meeting of the Board of Directors and may be revised or terminated if at such time a majority of the Board members present at such meeting determine this agreement no longer serves the best interest of the Chapter.

*Employees shall be any individual employed for wages either on a full or part time basis by the Racine Commercial Airport Corp.

Appendix B

EAA Chapter 838

Hangar Use and Safety Policies

The Chapter facilities may be used by any Regular Member of the Chapter for non-profit activity pertaining to studying, construction, evaluation, testing, cleaning and repairing of aerospace vehicles.

• The extent of use, both in time occupying workspace and the dimensions of the workspace shall be ruled by “fair play”. One person shall not be allowed to disproportionately use hangar space or consume Chapter resources. The Hangar Committee shall govern time, space and resource allocations and shall post and keep current a hangar use schedule.
• The use of the “buddy system” is encouraged for all persons working in the workshop hangar area.
• Aircraft shall be free of fuel before entering the workshop area for any activity involving the engine, fuel system, welding activity or electrical work pertaining to the engine or fuel system.
• Aircraft shall be free of fuel and have its battery or batteries disconnected for overnight storage if it is under construction, reconstruction, repair or major repair.
• Aircraft may contain fuel and batteries if in the shop for cleaning, interior work, wheel work or any work not pertaining to the fuel system, engine or electrical system.
• Aircraft in the hangar or workshop will be grounded and all electrical equipment used will be grounded.
• Welding and flame cutting or brazing will only be done in a manner consistent with the above policies and with consideration of others.
• Welding is encouraged to be done outdoors and any dust-producing construction, such as grinding, polishing and sand or grit blasting is encouraged to be done outdoors.
• Flame cutting, brazing, soldering and grinding wheel activity producing sparks are a concern for fabric and fuel safety. These activities must only be done with the express approval of the Workshop Coordinator and using proper constraints.
• We cannot tolerate arcs or sparks in the hangar area, only in the welding booth area.
• Tools shall be put in their place at the time work is complete. All tools shall be cleaned, sharpened, lubricated and returned in good working order or tagged for repair or other disposition by the Workshop Coordinator.
• Extension cords are to be placed on racks, pegs or reels.
• Always ensure that any electrically driven object is turned off before unplugging it. (arc suppression)
• Disposition of lubricating oils shall be done in the vessel provided by Batten Field.
• Lubricants, cleaners, dust and floor sweepings are not to be dumped or deposited in the dry well catch basin.
• Face shields, goggles with approved side shields, leather gloves, gauntlets, aprons, work jackets with long sleeves and safety toed shoes are encouraged.
• Fire extinguishers are located on the walls of the Chapter building. You must receive instruction in their use before you may use the facility.
• Ventilation must be appropriate during activity in the hangar.
• Conserve light, heat and energy whenever possible.
• A shower is located in the hangar area for safety and a First Aid Kit is located outside of the shower room door.
• ALWAYS clean your work area at the end of each day.
• There shall be NO fueling or defueling in the hangar area. ONLY outside.
• The following should be turned off before leaving the hangar area:
  • Lights
  • Machines
  • Air Compressor
  • Welders
• Follow all posted security measures when leaving the building if you are the last person to leave.
• Variations from the above policies may only be obtained from the Workshop Coordinator. The Workshop Coordinator will report any variations from these policies in a timely manner to the Officers of the Chapter.

Intoxicants

Any member, regardless of category, and his/her guest(s), is not welcome on the Chapter grounds or building if under the influence of alcohol, drugs, narcotics or any other substance that causes that member or guest to be “out of control” or disruptive. This is sufficient reason to have such a person removed from the premises. Call an Officer of the Chapter or the Racine Police Department if said person remains and report same to an Officer of the Chapter.